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Use of Statler Facilities for Non-Class Purposes

With the recent addition of the Robert A. and Jan M. Beck Center, the School of Hotel Administration today combines state-of-the-art teaching facilities with warm and welcoming public spaces. This combination makes Statler Hall one of the most hospitable buildings on the Cornell campus.

GENERAL POLICY:

Statler Hall is first and foremost the educational facility for the School of Hotel Administration. Educational activities include not only the use of classrooms, but also use of the Nestle Library, Binenkorb Computer Center and student gathering spaces. Use of Statler Hall will generally be restricted to the Hotel School community. However, Statler Hall facilities (including public spaces) are fundamentally part of Cornell University and can be made available to other Cornell departments, student organizations and groups affiliated with Cornell provided they meet the following conditions:

Use of the facility does not disturb or otherwise inhibit Hotel School educational activities; regularly scheduled classes and exams take precedence over all requests for use of space for meetings and other social gatherings.
The organization using the facility will take proper care of the facilities and individuals are expected to behave in a professional manner. Rooms and public spaces need to be reserved in advance and booked by a member of the Cornell Community. The Hotel School requires that a designated individual serves as the responsible person during an event.
Non-academic, external organizations will pay established fees to cover the direct costs associated with the use of the space. Fees are charged to cover the costs of additional staff required to support these spaces. These costs include staff costs for administration, room set-up and break down, set-up and operation of AV equipment, and custodial costs.

The Hotel School reserves the right to refuse requests for use of space in Statler Hall that it believes is not in keeping with the mission and goals of the school.

GUIDELINE FOR ROOM USE:

Classrooms, meeting rooms and public spaces are only booked during normal Hotel School Business hours from 8:00 a.m. until 11:00 p.m. Most classrooms are booked during the academic year Monday through Friday from 8:00 to 5:00. Certain classrooms, meeting rooms and public spaces have restrictions on their use. Please see booking procedures for details.
A University employee must serve as the responsible person during an event.
Occupancy limits must be adhered to due to fire code and safety regulations. Maximum occupancies are posted in all rooms.
Unless catered by the Statler Hotel, food and beverages are not permitted in Statler Classrooms, the Nestle Library, the Binenkorb Computer Center or Beck Center meeting rooms. Bottled water with screw top lids are allowed but must be stored on the floor.
When catering an event please include 2 hours of set up time prior to the start of the event and an hour for clean-up.
Unless the event is catered by the Statler Hotel, it is the responsibility of the organizing group to ensure that the classroom or meeting room is cleaned afterwards.
Furniture may not be moved around in meeting and classrooms.

Booking Atrium Space:
Rob Miettunen and the Binenkorb Staff will coordinate use of the Atrium Space in Statler Hall.

The Office of Student Services and student groups often need to set up tables for recruiter showcases, fund raising events or information sessions. Though these types of events are permissible, users must remember that fire exits must be maintained at all times in these spaces.

To check availability and make reservations please contact Rob Miettunen at 255-8872 or rm245@cornell.edu or stop by office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30. Reservations should be made a minimum of two weeks in advance. The Binenkorb staff will coordinate with Custodial Services.

BOOKING PROCEDURES AND FEES FOR NON-SHA USERS

Flat Classrooms:

Rooms: 291, 341, 351, 391, 441, 445, 453, 455, 465, 560, 565
Seating Capacity: Ranging from 25 to 60 movable seats.
Fee for Non-SHA Users: $50 for first 2 hrs, $100 for 1/2 day, $200 for full day.
Technical Support: Can be arranged for a fee of $75/hr.
Booking Procedures:

Contact sha_classrooms@sha.cornell.edu for reservations. E-mail requests must include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance.

Basic Tiered Classrooms:

Rooms: 165, 265
Seating Capacity: Ranging from 60 to 135 fixed seats.
Fee for Non-SHA Users: $50 for first 2 hrs, $100 for 1/2 day, $200 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Contact sha_classrooms@sha.cornell.edu for reservations. E-mail requests must include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance.

Beck Center Tiered Classrooms:

Rooms: 196, 198, 398
Seating Capacity: Ranging from 60 to 135 fixed seats.
Fee for Non-SHA Users: $100 for first 2 hrs, $200 for 1/2 day, $400 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Contact sha_classrooms@sha.cornell.edu for reservations. E-mail requests must include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance.

Distance Learning Classroom:

Room: 396
Seating Capacity: 80 fixed seats
Fee for Non-SHA Users: $250 for first 2 hrs, $500 for 1/2 day, $1000 for full day
Technical Support: Additional costs may occur depending on distance learning needs.
Booking Procedures:

Contact sha_classrooms@sha.cornell.edu for reservations. E-mail requests must include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance. If distance learning video/teleconferencing equipment is required, then minimum one week advanced noticed is required so that proper testing can occur with other site. Additional charges may apply.

Interview Rooms:

Rooms: 192, 193, 194, 290, 292, 293, 294, 390
Seating Capacity: 6 movable seats
Fee for Non-SHA Users: $25 for first 2 hrs, $50 for 1/2 day, $100 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Contact Binenkorb Staff at 255-8872 or rm245@sha.cornell.edu or stop by office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. E-mail requests need to include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance.

Group Study Rooms:

Rooms: 295, 395
Seating Capacity: 10 to 12 movable seats
Fee for Non-SHA Users: $50 for first 2 hrs, $100 for 1/2 day, $200 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Stop by office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. E-mail requests need to include: date, time, needed room size, event name and contact person. Reservations need to be made 24 hours in advance.

Hospitality Suite:

Room: 191
Seating Capacity: 20 at board style table, 30 at a stand up reception
Fee for Non-SHA Users: $125 for first 2 hrs, $250 for 1/2 day, $500 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Contact the Dean's office at 255-5106 or es232@cornell.edu or stop by office 146 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. E-mail requests need to include: date, time, needed room size, event name and contact person. All request need to be made 48 hours in advance.

Alice Statler Auditorium:

Room: 185
Seating Capacity: 700 fixed seats
Fee for Non-SHA Users: $600 for 1/2 day, $1200 for full day
Technical Support: Mandatory Technician - Fee Included
Additional costs may occur based on A/V needs.
Booking Procedures:

Contact Jeff Hetzel at 255-6383 or jjh11@cornell.edu or stop by office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. Reservations need to be made a minimum of two weeks in advance. For those unfamiliar with the Auditorium, we encourage you to stop by for a visit before booking the space.

Binenkorb Computer Classroom:

Rooms: Labs A, B, C, D
Seating Capacity: Range from 21 to 40 fixed seats.
Fee for Non-SHA Users: $300 for first 2 hrs, $600 for 1/2 day, $1200 for full day
Technical Support: Mandatory Technician - Fee Included
Booking Procedures:

Contact Rob Miettunen at 255-8872 or rm245@cornell.edu or stop by office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. Please call as far in advanced as possible. No reservations can be made with less than two weeks notice. Computer Labs are available for non-SHA use during the winter inter-session, summer, fall and spring breaks.

Food Lab:

Room: 280/290
Capacity: Food lab can accommodate a maximum of 28 students.
Fee for Non-SHA Users: $300 for 1/2 day, $600 for full day
Technical Support: A staff member will be provided
Booking Procedures:

Contact Kathy Terry at 255-1090 or kcr2@cornell.edu or stop by office 243 M-Th 8:00 - 4:30, Fri. 8:00 - 3:00 to see about availability and reservations. Please call as far in advanced as possible. No reservations can be made with less than two weeks notice. Food Labs are available for non-SHA use during the winter inter-session, summer, fall and spring breaks on a first come first serve basis.

In addition a certificate of insurance for the lab users will be requested by the Cornell University Risk Management Office.

Park Atrium Note: During the academic year, this space is available only Friday evenings, Saturdays and Sundays. Classrooms 196 & 198 can not be in use during an Atrium event.

Capacity: 125 Seated, 250 Reception
Fee for Non-SHA Users: $600 for 1/2 day, $1200 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

East Ave. Atrium Note: During the academic year, this space available is only Friday evenings, Saturdays and Sundays. Neither the Alice Statler Auditorium nor Nestlé Library can be in use during an Atrium event.

Capacity: 50 Seated, 100 Reception
Fee for Non-SHA Users: $300 for 1/2 day, $600 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

Contact Rob Miettunen at 255-8872 or rm245@cornell.edu or stop by the office 365 M-Th 8:00 - 4:30, Fri. 8:00 - 3:30 to see about availability and reservations. Please call as far in advanced as possible. No reservations can be made with less than two weeks notice.

Alice Statler Auditorium Foyer Note: During the academic year, this space is available only Friday evenings, Saturdays and Sundays. Auditorium can not be in use when booking the foyer separately.

Capacity: 100 person reception
Fee for Non-SHA Users: No charge if booking the Auditorium. When booking the foyer separately, the fees are $300 for 1/2 day, $600 for full day
Technical Support: Can be arranged for a fee of $75/hr
Booking Procedures:

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